Finance Manager & Legal Cashier

Finance Manager & Legal Cashier, South East London

Position: Finance Manager & Legal Cashier
Location: South East London (SE 18)
Type: Permanent, Part Time (3 days per week or equivalent)
Salary: £40,000 p.a. pro rata

Outline

Our client, a well-established legal practice, are seeking to employ an experienced person to fulfil the role of finance manager & legal cashier for their office in South East London. Previous experience of working in a legal accounting environment and a sound knowledge of the SRA Accounts Rules is considered essential.

Key responsibilities include:

  • General day to day management of accounts and compliance with SRA Accounts Rules.
  • Posting client and office receipts and payments, internal transfers and costs on a daily basis on Tikkit P4W accounts system
  • Weekly and monthly bank reconciliations and querying any discrepancies with the bank, reporting to senior partner each Monday morning
  • Client ID & Source Codes – Monthly check
  • Manually checking and preparing telegraphic transfers for conveyancing completions.
  • Online banking daily updating accounts preparing and checking telegraphic transfers and general online banking procedures.
  • Paying Partners` Drawings
  • Paying Partners` income tax
  • Preparing and paying Salaries and PAYE/NIC using SAGE accounting package
  • Paying pension contributions and liaising with staff regarding this
  • Preparing PAYE and NIC annual return and P60s for staff and partners
  • VAT declaration and payment by BACS to HMRC
  • Credit Control
  • Posting Legal Aid receipts weekly
  • Paying invoices
  • Registering incoming cheques and distributing same to fee earners
  • Allocating Land registry fee from statement on Land Registry website (direct debit)
  • Allocating court fees from weekly invoice (direct debit)
  • Allocating GCS indemnity insurance from monthly invoice (invoice BACS)
  • Checking completion statements on the day prior to completion for conveyancing fee earners
  • Managing client and office bank account relationships

Reporting

  • Month and year-end procedures printing reports and distribution to partners
  • Preparation and inputting of partnership budgets
  • Monthly analysis of budgets against actuals
  • Monthly analysis of unbilled disbursements, time, matters and work in progress
  • Monthly analysis of cash flow
  • Preparing various analysis for accountants
  • Monthly meeting with senior partner to review cash flow, debts and bank balances

Administration

  • General housekeeping. i.e. ensuring regular archiving of client files
  • Responsible for Office Insurance renewal
  • Keeping of Petty Cash
  • Taking payments by debit and credit card and banking totals nightly on terminal
  • Ensuring organisation is compliant with industry standards through Security Metrics
  • Ordering cheques and paying-in books
  • Responsible for Commissioners fees
  • Updating and maintaining office Manual on the internal directory

Compliance

  • Lexcel six & Conveyancing Quality Scheme – Maintaining annual Accreditation, managing meeting with outside consultant

HR function

  • Supervision of reception and scanning staff
  • Organising annual diversity questionnaire and inputting online to the Law Society.
  • Training budget and records
  • Induction of new staff
  • Maintenance of office equipment
  • Keeping records of sickness, absences and holidays
  • Ordering Accounts stationery

 

To apply for this job email your details to ephillips@charlespeters.co.uk